Visitor Management Kiosk
Typically in most organizations, the management of visitor visit registration and data screening involves having a security staff to manually sign-in everyone that arrives at the entrance using a visitor log book followed by the issuing of a visitor card.
This age-old practice to register, manage and track visitor registration is a highly unproductive work process which is time-consuming and slow.
With a web-connected online visitor management kiosk which is strategically installed at a visually prominent and key point location at the office main reception, it can help to automate the visitor registration process and allows the enrollment of multiple visitors all in one go.
Overview
1. Lobby Visitor Management Kiosk
2. Hospital Visitor Management Kiosk
3. School Visitor Management Kiosk
Features & Benefits of Visitor Management Kiosk
1. Automated of Self-Service Visitor Registration
1. Automation of Visitor Registration via Self-Service Feature
Visitor management kiosks are useful for offices facility with a lobby that is usually unattended by attendants most of the time.
It helps to serve as a standalone visitor management software solution tool to automate the visitor registration, identification and Access card badging process.
The enhanced self-service feature of the visitor management kiosk allows you to streamline and take care of the visitor management control process.
Such systems also help to reduce an issue of heavy reliance on front desk reception customer service staff and automate any unnecessary and unproductive event of Manual man-hour intensive administrative support task, such as
To ensure that such new products are easy for end user to use, the visitor self-service interface is designed to be intuitive, interactive with built-in assistance prompt.
Of course, there are still situations where it may still be necessary to have an attendant on duty to provide assistance services, such as at a school. At the end of the day, even in those situations, a product such as a visitor management kiosk may be able to prove itself to be a worthwhile addition.
2. Cost Savings
2. Reduce Administration Time & Save Money
Choosing to adopt a self-serviced Visitor Management Kiosk can help to Lower overall cost of your visitor management operations by eliminating the reliance on physical front desk customer service employee staffing.
From a cost perspective, a visitor management kiosk also offers relatively more cost-saving benefits as compared to the hiring of an additional front desk customer service staff, saving you both time and money.
Save time and money for your business by reducing the Administrative time your reception staff spends on reception etiquette and manually assisting in the logging in of visitors.
As the guests are now able to serve themselves using the modern interactive tablet displays, it helps the receptionist to be not to pulled away from her job that she is currently doing, and at the same time ensuring that the visitor business interactions is not hampered.
If the reception is busy, the self-check-in kiosk can greet visitors and allow them to process their own visitor admission.
The interactive & intuitive touchscreen technology allows the visitor to easily view, search and follow the process to produce their own visitor’s pass. Visitors can access the company-related list of information from the kiosk without the help from the reception.
3. Integration with Access Control
3. Effective Visitor Access Control Integration
A visitor management self-badging kiosk provides an effective means of tracking and managing access control of visitors. It helps to ensure that only authorized personnel are allowed to gain entry access into specific areas within a building facility. The system offers a host of personnel access control functions. The issued visitor badge pass can function as an access control card which is required to be used when the visitor is trying to gain entry access to specific part of the building. The access control functionality can be included in the visitor badge pass by incorporating a unique printed barcode or RFID tag, which can be used for access control authentication with various access control installations, such as
4. Streamlined Visitor Check-in Process Flow
4. Quick Streamlined Visitor Check-in Enrollment Process
A visitor management kiosk helps safeguard the building security and the same time help to streamline the visitor check-in process flow. From the initial entry arrival, right up to the issuing of the printed visitor badge pass, the whole check-in process time can be completed by the visitor management kiosk in under 20 seconds.
Minimize Visitor Wait Time
The self-registration check-in and self check-out service options offered by the visitor management kiosk can help to relieve the visitor management demands on the front desk reception staff and significantly cut down on any visitor processing wait time. This can help front desk reception staff to cope with the huge inflow of visitor traffic during peak time periods, thus helping to avoid any long visitor queues or unpleasant administrative delays.
5. Quick & Accurate Captured of Detailed Visitor Information
5. Quick & Accurate Visitor Information Capture Process
1. Visitor Information Capture
Visitor inserts their personal identity card into the kiosk card reader scanner. The type of identity card that the system can accommodate includes NRIC identity card, Drivers License, and Employee ID card
2. Visitor Information Screening
Base on the visitor information captured, the built-in visitor management software can then verify and 1. Determine whether the visitor is visiting for the very first time or has previously been enrolled into the visitor management system 2. Check to ensure that the visitor is not on the watch list of blacklisted visitors
3. Capture of Visitor Facial Image
Through the visitor management kiosk, a facial image of the visitor can be captured, either by
4. Visitor Badge Pass Printing
The visitor photo and personal information captured is then used to print a professional-looking, full-color, visitor photo ID badge pass. This customized single-use visitor pass has self-expiring feature, which visually shows a ‘VOID’ imprint when the specified amount of time has lapsed. This prevents visitors from abusing the pass by reusing it for unauthorized access in subsequent visits.
6. Automation of Visitor Information Capture
6. Automated Visitor Information Capture
To ensure that the visitor enrollment process can be completed within a shorter period of time, the Visitor Management Kiosk features multiple visitor information input capture methods, such as
This offers the time-saving benefit of enabling the Visitor information to be easily auto-populated into the visitor management system, thereby helping to avoid the need for any time consuming manual data entry of visitor personal details, such as
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1. Automated of Self-Service Visitor Registration
2. Cost Savings
3. Integration with Access Control
4. Streamlined Visitor Check-in Process Flow
5. Quick & Accurate Captured of Detailed Visitor Information
6. Automation of Visitor Information Capture
Why Choose Us
1. Secure Visitor Personal Information
1. Protect Privacy of Visitor Personal Information
Visitor management kiosks helps to ensure the privacy of visitor personal information so that other visitors cannot see who is entering the building
In companies where the visitor registration and access control process is manually managed through the primary use of a visitor sign-in sign-out book, the exposed visitor records in the book are actually easily visible to all other visitors visiting later in the day.
This presents a huge security vulnerability as this exposes the visitor’s private information to other visitors (such as NRIC, Mobile number, Company).
Leakage of Business Information to Competitor
The exposure of previous visitor records also lets visitors know who else has previously visited the company’s building facility.
From a business standpoint, a visitor who could be a competitor or a vendor who works closely with a competitor can now find out your visitor list simply by peeking into the visitor book when signing in for a visit.
From this visitor information obtained, the competitor could easily figure out your customer names and what client projects that you are working on.
All this embarrassing leakage of confidential company information to public visitors and possible competitor can easily be avoided simply by having a well implemented and secure visitor management kiosk in place
2. Enforcement Visiting Security Policies
2. Enforcement of Organization Visitation Security Policies
A visitor management kiosk also can be programmed and configured to officially obtain the visitor acknowledgment on certain visitation policies before being allowed to be granted entry access into the building facility.
The visitor signature can be captured using an electronic touch pad or simply sign on the interactive touch screen.
Such security policies can include for example
3. Secure Visitor Information Screening
3. Accurate Security Screening of Visitors against Watchlist
During every visitor initial registration and enrollment, the Visitor Management Kiosk will cross reference the visitor data captured with an internal database of blacklisted visitors to ensure that the visitors are not on the visitor watch list (eg. Ex-employees, Competitors, Personnel with criminal history etc.)
This helps to facilitate a tighter visitor access control to protect the building security.
Programmable Security Alert
The visitor management system also features Multiple programmable options for SMS alerts to enable you to receive timely security status update notification.
Call Us for a Free Consultation
If you are still interested to learn more about our Visitor Management Kiosk and to see what it can do for you, simply call to contact us today at +6585085097 for a no obligation discussion of your needs.
If you have any queries, our friendly sales staff will be happy to assist to better understand more about your needs and requirements concerning the implementation of a Visitor Management Kiosk.
Alternatively, for quote request, simply email us your company technical details and specification requirements to sales@vmssingapore.com