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Automated Visitor Management System

Automated Visitor Management System by VMS Singapore offers you an unmanned reception solution to completely automate, accelerate and integrate the guest enrollment experience without compromising on the safety and security of your staff, visitors and company assets.

As companies and businesses grow and scale up, there will inevitably be challenges for organizations to track the steadily increasing daily visitor traffic at the front desk lobby. This is where a web connected visitor self registration management system (VMS) and visitor management software module application systems solution can come in to allow you to solve this problem.

Carrying out a quick and effective visitor registration and access control management at their building site entrance is a daily challenge for large, medium, and small companies. Yet despite the administrative challenges of having to carry out accurate visitor identification, user authentication, and monitoring services, companies nowadays largely use only a manually maintained paper based visitor log books to manage their visitor traffic which is a highly unproductive and outdated. Often visitor log books are filled with illegible handwriting scribbles and omissions by visitors who are typically trying to figure out how to fill in the visitor book while being in a rush for their appointment. As the visitor records are all manually written in physical paper format, it also presents a huge and tedious administrative challenge when there is a need to rely on man power staff to search and trace back historical record of all information pertaining to a visitor’s visit.

Functions of Visitor Management System

Roles & Functions of Automated Visitor Management System  

A visitor management system is able to play a wide range of security roles, such as anti-terrorism, proper identification, and monitoring of visitor and miscellaneous administrative purposes such as personal time attendance monitoring. The design of the visitor management product solution is perfect for virtually any business and place that has visitor management needs, such as hospitals, universities, and corporate work offices. The purpose and advantages of a VMS include the following:

1. Making the recording and tracking of key visitor personal information record as seamless, secure, easy and convenient as possible during the visitor check in process
2. Provide an autonomous visitor management solution, either through an iPad visitor management system or a standalone visitor management kiosk.
3. Providing the front desk security staff maximum situational site access control and awareness
4. Visitor vehicle registration and access control via car number plate identification and registration.
5. Eliminate reliance on unproductive manual paperwork and man power intensive workflow processes
6. Accurately generate relevant and comprehensive visitor reports in real-time
7. Provide administrative and operational support for emergency evacuations

Overview

1. Electronic Visitor Management System

1. Electronic Visitor Management System

2. Automated Visitor Management System

2. Automated Visitor Management System

Visitor Management Software

3. Visitor Management Software

About Us

VMS Singapore provides affordable and reliable Visitor Management solutions for your building facility. We also offer System Hardware and customized Software integration. Secure and Protect your assets today!

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1. Visitor Check in Automation

1. Visitor Check in Automation

2. Revolutionizes Your Visitor Lobby Experience

2. Revolutionizes Your Visitor Lobby Experience

3. Contagion Control to Safe guard against Communicable Diseases/Virus

3. Contagion Control to Safe guard against Communicable Diseases/Virus

4. Capture of Visitor Acknowledgments on Security Policies

4. Capture of Visitor Acknowledgments on Security Policies

Features & Benefits of Automated Visitor Management System

1. Visitor Check in Automation

1. Visitor Check-in Workflow Process Automation

By automating the daily visitor check-in workflow with an iPad visitor sign-in system, such as the identification of visitors, tracking of visitor and visitor out-processing, it helps you to significantly cut down your dependency on manual administrative reception staff and avoid any costly employee overheads.

As the visitor personal data is seamlessly captured with no need for manual filling up of paper-based visitor log books, it benefits you by keeping unproductive paperwork to a minimum and increases the efficiency of your security team. With an automated visitor registration and management system, guests can now register themselves simply with a few touch on an interactive touchscreen tablet. In addition, to facilitate a fast check-in, guest and employees can also do a visitor pre-registration using the web-based visitor management portal. Important information can all be captured by the automated system, and this includes information such as the visitor’s photo, age, date and time of appointment, car number plate, acknowledgment signature on certain security policies, and any appropriate custom information that is required from the guest.

Base on the visitor information data captured, an individually issued visitor guests badge card can then be printed out quickly and easily. This sign out process is incredibly easy and simple where is just involves the visitor returning their issued visitor ID badge pass.
In emergency evacuation situations, security management service personnel can use the visitor analytics dashboard on the visitor management system to accurately do a quick review and audit on the latest current guest count in the building,

2. Revolutionizes Your Visitor Lobby Experience

2. Enhance Your Visitor Lobby Experience

Guests can sign in efficiently using the modern interactive tablet display provided without compromising on the safety and security of your organization. The simple yet technologically advanced user interface sets the standard for a positive first visitor interaction with your company. Instead of getting the visitor to sign in on a guest log book, having a visitor management system at the reception helps to create a more modern and professional feel to the facility.

3. Contagion Control to Safe guard against Communicable Diseases/Virus

3. Contagion Control to Defend & Safe guard against Visitors Infected with Communicable Virus

Integration with Visitor Temperature Screening

As a contingency safe guard against spreading of communicable virus in any company, the VMS can be integrated with IR Digital cameras or Thermometer sensors to facilitate a fast high-volume taking of visitor’s temperature. This real-time temperature taking and recording helps you to check visitor temperature during the peak season of flu virus outbreak, such as flu virus epidemics. In the event that a visitor has been identified to have an abnormally high body temperature indicative of an infection, the identified visitor can be denied entry.

4. Capture of Visitor Acknowledgments on Security Policies

4. Front Desk Customer support for capturing Visitor Declarations & Acknowledgments

A visitor management system also provides a means for an organization to capture visitor’s electronic acknowledgment through the use of a capacitive signature capture screen. This on-screen declaration and acknowledgment capture screen with custom text queries and audio prompts can be used by companies for

1. Getting visitors to declare whether they are carrying any banned items (especially, when for visitors who are entering a high-security governmental building premises or military facilities
2. Declaration of travel history. For example, whether the visitor has visited any regions affected by epidemics.

Call Us for a Free Consultation

We fully understand your challenges of ensuring the safety and security of your company, while at the same time providing an unhindered passage for your visitors and guest. Our automated Visitor Management solution addresses this concerns by focusing on providing automation of your visitor management workflow for a more seamless visitor check-in experience. Explore more about what an automated Visitor Management System can do for your company today by picking up the phone to call us now at +6581822236 for a no obligation discussion of your needs. Our friendly sales representative will be happy to answer any of your questions and queries and understand more about your needs and requirements Alternatively, for quote request, simply email us your detailed specifications & requirements to sales@vmssingapore.com