Lobby Visitor Management System
This reception visitor management system helps to safeguard the security of your business building facilities and improves the check-in experience of your visitors, contractors, and employees.
Overview of Visitor Management Process
1. Upon Visitor Arrival
Note that it is paramount for side and back entrance door to be kept locked. This is to make sure that all individual visitors are made to register at the reception upon arrival to authenticate their identity. This helps to provide a reliable method for controlling the movement of all visitors in the building facilities.
2. During the Visit of the Facility
Once the appropriate identity authentication has been carried out, the visitors will be issued with a visitor badge pass and a color coded visitor identification lanyard so as to grant the visitor entry permission into the building premises. The visitor badge pass should be worn on them at all times as it helps staff and students to visually identify authorized visitors from illegitimate individuals, thereby helping to boost building premises security.
3. Upon Visitor Departure
During a visitor departure from the building premises, all visitors will be required to report to the front desk to sign-out and return their visitor badge. This allows front desk security staff to keep an accurate visitor record, prevents badges from being misused and prevents any illegitimate removal from the premises. With the above visitor check in and check out procedure, you will be able to ensure that all genuine visitors are visually recognizable while they walk around within your building premises. At the same time, it also ensures that any unauthorized individuals can quickly be identified and dealt with appropriately, thereby helping to boost the security of your building premises.
Overview
1. Electronic Visitor Management System
2. Automated Visitor Management System
3. Visitor Management Software
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1. Deter Security Intrusion
2. Maximize Visitor Management Productivity
3. Track Visitor Movement
4. Generate Evacuation Name list Report
5. Accurate Detailed Visitor Reports
6. Color Coded Visitor Passes
7. Visitor Arrival Host Notifications
Why Choose Us
Lobby visitor management system is a smart automated system which features an interactive capacitive touch screen tablet system interface from which the visitor can easily input their personal identification information.
1. Visitor Check-in Automation
1. Visitor Check-in Registration Process Automation
Lobby visitor management system is a fully-digitized system which helps you to streamlines and automates the visitor check-in process. During the visitor check-in process, which typically lasts only a few seconds, it can perform a whole host of visitor management tasks, such as capturing of visitor images, instant sending of visitor arrival notification, printing of custom visitor photo ID badges and collection of signatures The system is built to protect the safety and well being of employees and company assets in your property to make sure that only authorized visitors to have access to your facility.
2. Ensure Compliance with Legal Protocols
2. Ensure Visitor Compliance with Legal & Regulatory Requirements
The visitor management system can be configured to show specific information where needed in order to get the Awareness and official acknowledgment of the visitors concerning specific Legal requirements. Examples of such information can include
Once the visitor has Read the legal documents, they can indicate and submit their Acceptance by signing on the touch screen. Finishing this final step will allow them to complete the visitor registration sign-in process to gain entry access into your facility. By implementing a visitor management system, it helps to ensure that all visitor entering your building facility has signed all required acknowledgment forms and is fully aware of all the safety and health regulations that have to be followed. All of the visitor data, along with the signatures collected, will be securely stored in cloud database for future retrieval during the visitor’s subsequent visit.
3. Customized Visitor Management Solution
3. Tailored Visitor Management Solution Implementation
Base on your visitor management requirements and various other factors, such as an average number of daily incoming visitors, size of your building facility, company security policies and budget, our visitor management system by VMS Singapore is customizable to suit your unique security needs and technical specifications.
4. Positive Visitor Registration Experience
4. Enhances Visitor Check-in Registration Experience & Create a Winning 1st Impression
Your company reception area is often the 1st point of contact for members of the public and all visitors. Having a reception visitor management system to professionally handle all the business interaction during the visitor check-in registration helps to create positive check-in experience and helps to create a positive 1st impression of your company. This also helps to create a modern and professional feel to the visitor check in experience and helps to add a sense of confidence in the company.
Customization of Visitor User Interface
The visitor user interface has the flexibility to be customized and personalized to the reflect the company corporate colors and company logo. This helps to create alignment and reinforce the corporate branding of your business.
Features & Benefits of Lobby Visitor Management System
1. Deter Security Intrusion
1. Deter Security Risks of Intrusion by Trespasser
A correctly implemented visitor management solution can be very effective in helping you to maintain a high level of security within your business by eliminating security risks such as
The visitor management procedure helps to keep out all unauthorized visitors out of restricted areas where they’re not allowed to enter.
2. Maximize Visitor Management Productivity
2. Best Solutions to Optimize your Visitor Management Process Productivity
Lobby visitor management system helps you to maximize the productivity of your front desk service staff’s by allowing the visitor to self sign-in themselves. This helps to reduce the reliance on your reception staff and free up their time for more urgent and important job responsibilities. Not only that, our lobby visitor management system can also help you to greatly enhances the safety and security of your building facility. This is done through the enforcement of a visitor check-in procedure that is compliant with the company’s regulatory security policies. During regular security audits, the visitor management system allows you the options to generate visitor reports that you need. Making your front desk staff more efficient will help your company save time and money in the long run.
3. Track Visitor Movement
3. Accurately Track & Monitor Visitor Sign-in, Sign-out Movement
Lobby visitor management system allows you to precisely track all visitor movement coming in and out of your building facility. Retrieval of visitor information from the visitor management system can also be done easily via an export function to facilitate further analysis. For data security, all visitor information and records collected will be encrypted and stored on a secure cloud server.
4. Generate Evacuation Name list Report
4. Assist in Managing Emergency Evacuation Situations
When a building facility has to undergo an urgent emergency evacuation, the visitor management system can activate its evacuation mode and automatically send an evacuation notification to all occupants within the building via SMS alert notification on their mobile phone. At the same time, an evacuation name list will also be automatically compiled and distributed to designated safety officers in-charge to allow them to immediately see who is currently still in the building premises.
5. Accurate Detailed Visitor Reports
5. Create Accurate Detailed Visitor Reports On Demand
The Lobby visitor management system is a one-stop visitor management solution allows you to easily retrieve and export data for generating detailed and accurate visitor reports. Depending on your security audit needs, the reports have the flexibility to be easily Sorted and Presented in various time formats, such as Daily, Monthly, and Yearly time periods.
6. Color Coded Visitor Passes
6. Color Coded Visitor Badge Passes to Aid Visual Recognition
Visitor badge pass can be instantly printed with the visitor’s identity credentials to enable them to be easily recognized by the host employees. Custom color coded visitor badge passes can also be instantly printed for every guest to ensure that they are easily distinguished from internal employees as they move around in the building facility.
7. Visitor Arrival Host Notifications
7. Automatic Visitor Arrival Notifications
Upon the visitor’s arrival at the building facility, the system will instantly send an automatic visitor notifications to your host employee to notify of their visitors arrive, via Webmail or SMS.
8. Multi Lingual Interface Support
8. Visitor User Interface with Multi Lingual Support
The visitor management interface is able to support multiple display languages. This means that visitors who are non-English speakers are also able to enjoy the convenience of using the visitor management system.
Call Us for a Free Consultation
Discover more what Lobby Visitor Management System can do for your company today by calling us today at +6585085097 for a no obligation discussion of your needs. if you have any questions or queries, our friendly sales person will be happy to answer any of your questions and share with you in details the benefits & features of the Lobby Visitor Management System. Alternatively, for quote request, simply email us your detailed specifications & requirements to sales@vmssingapore.com