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Visitor Identification System

Visitor Identification System by VMS Singapore is a popular visitor management solution adopted by businesses and companies in Singapore. From a security stand point, an effective visitor management is about

1. Personnel access control in and out of your building
2. knowing who’s in the building facility, and
3. ensuring the life safety of your visitors and employees

A comprehensive visitor management system that comprises of software management tools, ID validation, and authentication hardware, combined with a physical barrier access control implementation and a well-thought out reception layout, can keep unwanted people out, and let the correct visitors in, quickly and efficiently. The security environment that organizations are confronted with nowadays has changed drastically over the past few years. On a daily basis, businesses and organizations are faced with problems of having to deal with Workplace violence, corporate espionage from competitors as well as terror threats on the safety and security of personnel, staff, tenant and important business critical installations. When businesses and organizations have facility entrances that are not secured by a visitor registration system, they are in fact very vulnerable and exposed to all sorts of security threat as well as liabilities

Importance of Keeping Your Building Facility Safe and Secure

Creating a workplace where there is a strong sense of safety and security is of the utmost importance as it helps to ensure a conducive business environment which facilitates maximum employee productivity output. This indirectly contributes to the profitability and success of the company. An implementation of a visitor identification system gives employee personnel a peace of mind knowing that all visitors that arrive at the office has been thoroughly screened through before being granted entry into the building.

Overview

1. Electronic Visitor Management System

1. Electronic Visitor Management System

2. Automated Visitor Management System

2. Automated Visitor Management System

Visitor Management Software

3. Visitor Management Software

Features & Benefits of Visitor Identification System

When the Visitor enrollment process is carried out in an efficient manner, and Visitor Badges and lanyards are professionally done up and personalized for each visitors, it helps to Boost your Business Brand image.

1. Visual Visitor Identification Tagging

1. Badge As a Form of Visual Identification

Issuing every visitor at the entrance lobby with a personalized visitor badge pass which is to be worn and displayed all times, ensures that authorized visitors are visually recognizable while they are walking around within the building premises.

Easy Identification of Unauthorized Visitors

In the situation that an illegitimate visitor managed to gain entry into the building premises, the unauthorized visitor can easily be recognized by the security staff using the security CCTV surveillance camera system. This fast visual identification allows visitors without the official visitor pass to be questioned and be removed from the building where necessary.

2. Streamlined Visitor Check-in Processes

2. Efficient and Integrated Visitor Check-in Processes

As soon as the visitor is successfully registered into the system, the visitor management system will immediately auto-generate and print out the visitor photo identity badge card for each and every visitor. Concurrently, the system will also digitally notifies the host employee of the visitor’s arrival via email or SMS notification, which is receivable via any internet connected mobile device or desktop. This automated feature enables you to quickly identify and recognize the visitor as he/she walks into the building premises.

3. Reliable Visitor Logs

3. Reliable Evidence Grade Visitor Logs

From a security standpoint, a Visitor check in records and visitor report plays a key central role in ensuring the safety and security of your individual employees on your building site. With a VMS visitor management solution implemented, it helps to ensure that all Visitor details and visit logs are constantly kept current to ensure data accuracy.

Assist in Criminal Investigation

If a security incident occurred on the building facility, detailed historical visitor records can be vital in helping to eliminate possible suspects from a criminal investigation. This is because, with a comprehensive visitor visit log record, it provides an evidence grade audit trail which is able to tell you precisely which visitor is in the building facility at any given point in time.

Assist in Emergency Building Evacuation

A real time visitor visit log updated by the visitor management system solution helps to provide an up to date fire evacuation name list. This can help you in an emergency roll call process to ensure that all for visitors and staff have all been fully evacuated from your building premises should an emergency arise/during an emergency situation.

4. Tracking of Visitor Movement

4. Monitoring of Visitor Movement in & out of Building

All visitor information and data is securely stored in an online database repository. At the end of each day, you can use the visitor management software to compile a summary report of all visitor movement which allows you to accurately monitor every visitor’s visit and interaction at your front desk lobby.

5. Self-Expiring Visitor Pass

5. Self-Expiring Visitor Sticker Badge Pass

Visitor identification system is a quick, efficient way to issue custom-printed visitor badge pass which is self-expiring. Single use Self-expiring visitor sticker tags can be issued as a temporary form of visitor pass for visitors who are only visiting for a short period of time. The self-expiring feature means that the visitor sticker tag will prominently show a ‘void’ wording after a designated period of time. This helps to prevent the visitors from overstaying their scheduled appointment time & prevent the visitors from reusing the visitor pass in an attempt to gain unauthorized entry.

6. Multi-site Visitor Management

6. Manage Visitor Registration in Multiple Locations

The web-based visitor management platform gives you the capability to coordinate and concurrently monitor the visitor management activities of multiple facilities from one central location. With a visitor identification system, it gives you the ability to effectively deny entry to blacklisted visitors and allows for the seamless generation of visitor report to better track visitor movements. This means that you are able to ensure that all unauthorized visitors are accurately identified and denied entry access authorization into the building facility.

7. Intuitive Visitor Sign-in Interface

7. Customizable Visitor Management Interface

The visitor identification system has a comprehensive visitor sign-in processes, which features a customizable visitor user interface.
Depending on your organization security policies, the system is able to incorporate additional pages during the visitor sign-in process to show and obtain the visitor former acknowledgment on additional security information, such as

1. Non-disclosure Agreements (NDAs)
2. Declaration and surrendering of restricted items, such as portable storage media or image capturing devices
3. Safety Waivers
4. Emergency Evacuation Route

About Us

VMS Singapore provides affordable and reliable Visitor Management solutions for your building facility. We also offer System Hardware and customized Software integration. Secure and Protect your assets today!

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Visitor Indentification System

1. Visual Visitor Identification Tagging

2. Streamlined Visitor Check-in Processes

2. Streamlined Visitor Check-in Processes

3. Reliable Evidence Grade Visitor Logs

3. Reliable Visitor Logs

4. Tracking of Visitor Movement

4. Tracking of Visitor Movement

5. Self-Expiring Visitor Pass

5. Self-Expiring Visitor Pass

6. Manage Visitor Registration in Multiple Locations

6. Multi-site Visitor Management

7. Customizable Visitor Management Interface

7. Intuitive Visitor Sign-in Interface

Why Choose Us

1. Total Control over Building Security

1. Total Control over Your Building Facility Security

Visitor Management systems help to give you the benefit of having total control over the visitor management process by allowing you to

1. Ensure that only authorized visitors are granted entry access into the building
2. Controlling and enforcing the duration of the visitor appointment in your building premises
3. Controlling exactly which part of the building facilities that the visitor is able to access

It is a fact that all organizations do not operate in isolation and inevitably they have to deal with external visitors coming in and out of their building facilities on a daily basis. This applies to organizations of all types, from all industries, such as local businesses, schools, hospitals and governmental buildings. This is where a visitor management system comes into the picture to provide a technological solution to efficiently and effectively manage your visitors without compromising on the Safety and Security of the organization

2. Scalable Solution

2. Scalable Visitor Management Solution

Our Visitor identification systems is a highly scalable and customizable solution, that is suitable for implementation in organization of all sizes. This means that whether you are trying to manage the visitors for a small office, an SME business, or a School with multiple building sites, you will benefit from the visitor identification system where it will help you to register your guest quicker and more efficiently, without compromising on safeguarding your workplace security.

3. Enhance Workplace Safety

3. Safeguard Workplace Safety & Security

Many large companies are facing a large inflow of outside visitors at their office on a day to day basis. This makes the manual tracking of individual visitors an extremely challenging administrative process In such a professional corporate workplace environment, a Visitor Management systems would serve an extremely useful role in enabling the efficient management of all visitor registration.

4. Deter Against Intruders & Terrorism

4. Defend and Guard Against Intruders & Terrorism

With a visitor identification management system in place, it helps to act as a form of security access control, and as the 1st line of defense to safeguard the building premises against criminal acts, any possible intrusion attempts, and even terror threats. In the event, if a potentially armed intruder who has the intent to caused harm to employees within the building attempt to gain entry, the visitor management system would automatically deny entry to the intruder. Typically when a would-be terrorist bomber plans to carry out a bombing attack, they would usually conduct an actual preliminary survey of the building premises layout to help in the planning of the attack. Such efforts at gathering intelligence of buildings layout can easily be prevented with an effective front desk lobby reception security.

Range of Functions that a Visitor Identification System can Perform 

Important visitor management task that a visitor identification system can perform includes

1. Track exactly in real time which visitor is currently on your building premises (Basic level function )
2. Track and Monitor visitor Arrival and Departure time
3. Track and Enforce the duration of every visitor’s visit to prevent overstaying
4. Ensuring that visitors are only confined to specific areas of the buildings that they are authorized to gain entry to, by implementing a customized visitor access control.
This helps to prevent unauthorized entry into specific areas of the building by visitors.
5. Background screening of visitor identity information by checking against an internal database of blacklisted visitors

Call Us for a Free Consultation

If you are still interested to learn more about Visitor Identification System and to see what it can do for you, simply call to contact us now at +6581822236 for a no obligation discussion of your needs. If you have any questions or queries, our friendly service staff will be happy to answer any of your queries and share to you in details the benefits & features of having a Visitor Identification System implemented understand more about your needs and requirements Alternatively, for quote request, simply email us your detailed specifications & requirements to sales@vmssingapore.com
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