Visitor Management Solutions
Because of this, how you greet and manage your guest at your reception literally form their first impressions of your company, which sets the tone for their subsequent visit experience and interaction with the company. With our VMS visitor access management solutions and services, manual paper-based visitor books can now be replaced by a more professional and secure electronic visitor management systems and software product solution which truly represents your company’s brand image.
Inefficiency of Visitor Log Books
Inefficiency of Using Visitor Log Books as a Visitor Management Tool
Conventionally in the past, when a visitor or guest request to gain entry into an office building facility for an appointment, they will be required by the front desk receptionist to use a visitor log book sign in before they are allowed to granted entry. This is a highly manual process, as the whole check-in service workflow has to be assisted by the front desk receptionist, who would often be giving the same instructions to every single visitor, and be repeatedly answering back the same queries. Although this gets the job done, there is no denying that this method of visitor access control and attendance management is extremely costly as precious staffing man hours are spent on the easy, low-value type of administrative work task which can be otherwise easily automated. This includes activities such as
Because of the time-consuming nature of the on site visitor registration process, it can result in an unpleasantly long waiting time for the guest, who might have an urgent meeting to rush to.
With the new visitor management system adopted, you can address all these challenges of an inefficient guest registration process. This helps to create a professional business interaction, which creates a positive 1st impression that is in alignment with your company’s branding.
Overview
1. Electronic Visitor Management System
2. Automated Visitor Management System
3. Visitor Management Software
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1. Improve Security
2. Elevate Visitor's Experience
3. Automated Enrollment Feature
4. Easy to Install & User-Friendly
Features & Benefits of Visitor Management Solutions
1. Improve Security
1. Improve Building Access Security
Any incident event of a failure in proper authentication and monitoring of your visitors can potentially expose your organization to unnecessary risk and threat. This is where products such as a Visitor management solution plays an important functional role in enhancing the safety and security of your company’s premises. In addition to accurately identifying and tracking of guest in your building premises, a visitor management system functions as the first line of defense, with an alarm feature to guard against any unauthorized visitors. They are able to do this by helping you to pin point and automatically refuse entry to all unauthorized guest by doing a database search and cross referencing all collected visitor user credential data with a pre-existing black list.
2. Elevate Visitor's Experience
2. Elevate Visitor’s Check in Experience at Your Premises
By having a visitor management solution in place, it helps to greatly streamline, speed up and track your visitor enrollment process design by shortening any unnecessary wait time spent while attempting to reach and get in touch with the host.
In addition, the higher level of organizational security implied through a comprehensive authentication of visitor details, plus taking precautions to protect the confidentiality of visitor details helps to give the guest a sense of security and assurance in the company as a whole. Having a positive check in experience is especially important for new VIP visitors such as prospective sales customer.
3. Automated Enrollment Feature
3. Automated Visitor Enrollment Feature
With the visitor identity management solution, you are able to capture visitor information off a wide variety of identity card, such as NRIC identify the card, Driver’s license, Military SAF ID, Student card and then auto populate that information into the visitor identity manager. To do that, the front desk staff simply have to scan and read their user ID card with the help of a key card reader using either one of the following options
This makes the on site visitor enrollment process much faster, and easier. It also makes the process more accurate, as it helps to eliminate common problems associated with a manual visitor user data entry, such as slow speed of data entry into the VMS solution, and human user input errors, where mistakes are often made in the spelling of names. This visitor management solution can also be deployed in a form of a self-service kiosk.
4. Easy to Install & User-Friendly
4. Easy to Install & User-Friendly Software Interface
The web based software management dashboard is designed with a user-friendly, intuitive graphical end user interface that does not need hours of employee user training to learn, allowing for an extremely easy setup and quick deployment. Any software module upgrades can also be self-installed easily. In addition, the software is also very customizable and versatile, allowing the record input fields to be tailored to your reporting needs so as to optimize the software benefits. For your convenience, the management dashboard also allows for easy access via your employee mobile smart phone.
Call Us for a Free Consultation
Explore what Visitor Management Solutions can do for your company today by calling us for more information on our products or request for quotation.
If you have any questions or queries, simply call to contact us now at +6581822236 for a no obligation discussion of your needs, our friendly sales person will be happy to answer any of your questions and queries, and at the same time understand more about your needs and requirements
Alternatively, for quote request, simply email us your specifications & requirements to sales@vmssingapore.com