Visitor Sign in System for Schools

1. Unverifiable and Possibly False Visitor Information

Manual screening of visitors coming into school facilities typically involves getting the visitors to fill up a paper visitor form, to provide basic information such as
1. Name, 2. NRIC, 3. Reason for Visit, 4. Time of arrival & Time of departure.
The main problem which such a method of visitor management is that absolutely none of the information provided by the visitor is verifiable as true. In fact, a potentially unauthorized trespasser could easily bypass the front desk security guards by simply providing false information.
Such a manual screening of every visitor in most cases end up screening none of the visitors entering the school. It is definitely not a practical solution at all on a daily basis.
In fact, the use of such manual visitor log books presents a very visible security vulnerability that can be easily exploited by potential intruders.

2. Handwritten Visitor Records that is Illegible & Unreliable

Manually Handwritten visitor records on visitor paper logbooks are often filled with omission information or illegible manual handwriting entries. This effectively renders the school’s visitor records unusable. Plus tracing back the visit history can present a big challenge. In short, a Paper-based visitor log books simply does not provide any level of security safeguard to keep your school compound safe from unauthorized intrusion.

3. Lack of Protective Safeguard Against Banned Visitors

Typically when a paper logbook is used to manage and record visitor movement, security guards often have to rely on their memory or inefficient paper printouts to identify blacklisted visitors. More often than not, such reliance on memory and visual recognition of the front desk security staff is highly unreliable especially on days where there is an extremely high volume of incoming visitor traffic.

4. False Sense of Security & Protection

Traditional Paper-based visitor log books often create a false sense of security and are often perceived by security management as a cheap and simple visitor management solution that gets the job done. This cannot be further from the truth, as this false perception often leads to school having a huge security vulnerability which they are often unaware of. Please do not wait until there is a security breach before deciding to adopt a visitor sign in system, the potential financial loss and damage caused by an intrusion or theft can easily cause you much more than the initial investment needed to implement a visitor management system.

5. Inefficient Visitor History Reporting

Each time a visitor report has to be generated, the information from the manually written visitor records has to be manually extracted line by line and re-keyed into the visitor management system. This is an extremely inefficient administrative procedure which is both time-consuming and error-prone.

What are the Advantages of Visitor photo ID Badge pass over Temporary Self-Adhesive ID Tag?

In the event that you are expecting a high frequency and regularity of visitor visit, and a high number of volunteer head count coming into your school premises, perhaps for a long term voluntary activities, the use of a printed wearable photo ID pass is recommended. Compared to a temporary self-expiring ID sticker tag, a wearable Visitor photo ID Badge can help to avoid the relatively high cost of implementing a disposable self-expiring visitor pass, thus helping you to save cost in the long run. So after their registration during the first visit, they can simply check-in using the volunteer Photo ID pass for the subsequent visits Another advantage of a volunteer ID badge is that it can be programmed to hold more detailed information of the volunteers, as well as a barcode, which can be used to provide an appropriate level of access control rights within the facilities.