School Visitor Management System

1. Protect the Safety & Security of Students

The key advantage of a School Visitor Management System is of course first and foremost safety and security.
By ensuring that you know precisely who is in the school building premises at any given point in time and by restricting access to those without guest passes, you can prevent unauthorized intrusion attempts by illegitimate visitors.
Such systems serve as an effective deterrence to prevent incidents of crime, such as

By having an effective means of preventing visitors with no valid reason or parental permission from gaining entry into the school it helps to keep making the school environment a much safer place for the students and provides peace of mind for parents.

2. Visitor Management Automation

At the same time though, a school visitor management system can also help to improve the overall visitor service level by allowing guests to use the school visitor management system in the form of a self-service standalone kiosk to register themselves. In addition, you are also able to keep tabs on your reception area through webcams.
The convenience of having a self-registration check-in process tech functionality not only helps to create a positive visiting experience for anyone who comes to visit your school but it also helps to reduce the dependency on your front desk, company administrative staff.
This allows you to allocate more school staffing resources to focus their job more on what really matters: the students.

3. Instantaneous Visitor Screening against Database Record of Banned Visitors

Each and Every personal identity data that is provided by the visitor is automatically screened against an internal registry database of blacklisted visitors in the visitor management module. In the event that a visitor’s identity information positively matches with a record in the database of banned visitors, the visitor will be denied access to the school premises. At the same time, an alert notification will be sent to the relevant staff. Reasons for denial of entry to blacklisted visitors can be due to a broad range of reasons, such as

Visitor Screening against White list Database

Individuals and guardians who are picking up their children at school can also be screened through a database of the white listed visitor who is granted with the parent’s approval to pick up their children. This helps to manage and prevent any possible incidents of child abductions, or physical assault.

4. Quick and Convenient Visitor Reporting

On a daily basis, all the visitor information and visit records (eg. Date, Time check-in, Time check-out, Purpose of visit) are digitally stored and archived in the internal database automatically, thereby eliminating the need for manual entry of visitor details.
As the internal database is seamlessly integrated with the visitor management software interface, visitor daily reports can be convenient, quickly and easily be generated via an efficient paperless workflow to fulfill your security needs.
Whether you are a small educational institution or a large college campus with multiple buildings to manage, our line of visitor management software can create tailored content reports based on your specific requirements to meet your needs

5. Seamless Integration with existing Legacy Security Systems

As our school visitor management system is built using a modular system platform, it is highly configurable and is able to be customized to seamlessly integrate with your existing security system to meet your exact specifications requirements.
Depending on your school site needs, our school visitor management system can be integrated with existing legacy LAN based security systems, such as

1. Lack of Protective Screening Against Blacklisted Visitors

Usually, when a manual log book is used to manage and record visitor movement, security front desk staff often have to rely on their visual recognition or inefficient paper records to recognize banned visitors (such as those with restraining orders or Visitors with criminal history) More often than not, such reliance on memory and visual recognition of the front desk administrative staff is highly unreliable especially during peak periods where there is an extremely high volume of incoming visiting traffic

2. False Sense of Security Protection

Conventional Paper-based visitor log books often create a false sense of protection and are often perceived by security management as an affordable and simple visitor management solution that gets the job done. This cannot be further from the truth, as this lack of understanding often leads to school being exposed to huge security vulnerability which they are often unaware of. Please do not wait until there is a security intrusion before deciding to implement a visitor sign in system, it will be too late by then.

3. Unproductive Report Generation of Visitor History

Every time a visitor report has to be generated, the data from the manually handwritten visitor entries have to be manually extracted line by line and reentered into the visitor management software. This is an extremely laborious administrative process which is both time-consuming and inaccurate. The situation is often made worse by fuzzy handwriting entries which are illegible, incomplete and unverifiable.

4. Handwritten Visitor Records that is Illegible & Unreliable

Handwritten visitor entries on visitor paper sign-in sheets are often filled with incomplete information or unreadable manual handwritten entries. This effectively renders the school’s visitor records unreliable. Plus tracking back the visit historical records can be a huge challenge. In short, a Paper-based visitor log books simply don’t offer any level of security protection to keep your school premises safe from illegitimate entry.

5. Unverifiable and Possibly False Visitor Information

Manual screening of visitors coming into school facility premises typically involves getting the visitors to fill up a paper visitor sign-in log book or form, to provide basic information such as 1. Name, 2. NRIC, 3. The purpose of Visit, 4. Time of arrival & Time of departure. The main flaw which such a method of visitor management is that absolutely none of the information provided by the visitor is verifiable as true. In fact, a potential illegitimate trespasser could easily bypass the front desk receptionist by simply providing falsified information. Such an inefficient checking of every visitor actually end up screening none of the visitors entering the premises. It is definitely not a feasible solution at all on a long term basis. In fact, the lack of a visitor management system presents a very severe security loophole that can be easily taken advantage of.

What is a School Visitor Management System (VMS)?

A VMS is a system compromised of various different tools and services, all designed to give you more control and awareness over who is inside your business at any given time. At the same time, it also includes ‘access management’ so that you can assign levels of access to different members of staff and even visitors. There are several components that make up a VMS system. The solution provided by [BUSINESS] utilizes:

Using these integrated systems, your school can then provide new visitors with guest passes that they can use to swipe through terminals and gain access to the building. This means you will be able to keep tabs on precisely who is in the building at any given time. Biometric information ensures that all guests provide accurate details, while the smart thermal technology ensures that the same cards can’t be used repeatedly. From there, it is up the school management to decide how they want to handle visitors. You can now choose precisely which areas of the building will be off-limits to visitors, or decide if you want guests to be able to serve themselves using the kiosks.