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Visitor Self Registration System 

Visitor Self Registration System by VMS Singapore helps you to simplify the workflow of enrolling your visitors into your building premises by giving you an automated alternative to easily and instantly capture important visitor personal information for identification and visitor tracking purposes. This visitor personal information captured by the automated visitor management system can be used for the issuance of visitor access passes, which grants them limited access only to the areas of the building premises that they have permission to gain entry to.

Such visitor self-registration management systems are gaining popularity and widespread adoption among many local companies and governmental organizations in Singapore. This is in many ways a business automation tool that offers many advantages in terms of cost savings and a 24/7 workflow efficiency that a human front desk staffing simply does not offer. This is also a great solution for companies with a smaller reception area that do not have much free space for a standalone visitor management kiosk.

Overview

1. Electronic Visitor Management System

1. Electronic Visitor Management System

2. Automated Visitor Management System

2. Automated Visitor Management System

Visitor Management Software

3. Visitor Management Software

Features & Benefits of Visitor Self Registration System

Using a capacitive touch screen computer, a visitor can simply do a self-check-in registration without the need for any external assistance. This helps to dramatically reduce on unnecessary check-in administrative time and eliminate any need for staff to manage the visitor check-in process.

1. Track Visitor Movement

1. Tracking & Record Visitor Movement Within Building

All visitor personal information and visit data are securely stored in a web-based database repository. At the end of the day, you can use the visitor management system software to generate a visitor activity summary report which allows you to accurately track every visitor’s movement and interaction at your front desk reception.

2. Visitor Pre-registration Feature

2. Online Visitor Pre-registration Feature for Quicker Sign-in

A visitor management solution provides you the ability to start the visitor management process right from the moment a visitor appointment is being planned, either the visitor themselves or by the host staff. Hosting staff who are anticipating a visitor visit are able to login to an online schedule management interface before the actual visitor arrival to greatly simplifying the enrollment process at the front desk reception to prevent unpleasant delays. This also helps to significantly reduce the reliance on inefficient manual assistance by the front desk security officer during the registration process. Used in conjunction with web-based visitor pre-registration platform, the host employee in your organization can pre-capture personal details of the expected visitor in Advance using their own computer.

Quick Visitor Badge Pass Printing

In addition, the personal information captured can also be used to enable the quick printing of visitor badge during the arrival of the pre-registered visitor at the office lobby. This helps to greatly speed up the check-in process by eliminating the need to manually capture and enter the visitor personal details during their arrival check-in using an ID barcode scanner, or a peripheral web camera.

Visitor Identity Verification and Authentication to prevent Intrusion

The visitor personal information pre-captured into the visitor registration system will serve as a basis of screening verification of incoming visitors and at the same time, help to prevent uninvited visitors from entering the facility.

3. Customizable & Intuitive Visitor Interface

3. Customizable & Intuitive Visitor Management Interface

The input form on the visitor user interface of the visitor registration system can be easily configured and customized to include any entry field base on the needs of the organization. In addition to capturing visitor personal identity data, the visitor user interface can also serve to display important visitor information, such as visitation rules and regulations, which the visitor is required to be aware of and acknowledge.

4. SMS/E-mail Mobile Alert

4. SMS/E-mail Mobile Notification Alert for Timely Updates

Depending on your security requirements, the visitor self-registration solution can be set to automatically send out various forms of Mobile notifications, such as web-based e-mails, and SMS alerts to all personnel captured and enrolled in the registration system. This helps to effectively send out critical information to all personnel in the building premises during security situations, such as a life threatening fire incident or emergency power outage. In addition, the mobile alert functionality can also be used for bringing attention to the relevant security staff each time a tracked visitor enters or checks out from the premises.

About Us

VMS Singapore provides affordable and reliable Visitor Management solutions for your building facility. We also offer System Hardware and customized Software integration. Secure and Protect your assets today!

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Visitor Self Registration System

1. Track Visitor Movement

2. Online Visitor Pre-registration Feature for Quicker Sign-in

2. Visitor Pre-registration Feature

3. Customizable & Intuitive Visitor Interface

3. Customizable & Intuitive Visitor Interface

4. SMS/E-mail Mobile Notification Alert for Timely Updates

4. SMS/E-mail Mobile Alert

Why Choose Us

1. Front Desk Administration Automation

1. Front Desk Visitor Administration Process Automation

Typically on a day to day basis, your front desk security reception staff will be concurrently busy with various responsibilities, such as answering incoming calls, attending to reception etiquette and helping with the manual logging of every visitor that comes through the entrance. However, with a visitor self-registration system solution in place, it offers a high level of automation which helps the receptionist to be not interrupted from her job task that she’s currently engaged in at that moment. Overall, this helps to save precious administrative time and seamlessly streamline the visitor registration process to create a positive first impression with the business that lasts.

2. Positive & Professional Business Interaction

2. Positive & Professional Visitor Business Interaction

In addition, having a visitor management system solution implemented helps to facilitate the creation of a and professional business interaction with your visitors, and also enhance the safety and security of your employees, assets, and business. This directly helps businesses and corporations to create a positive first impression that last when dealing with their prospective customers, business partners, and VIP delegates.

3. Eliminate Visitor Wait Time

3. Cut Down Unpleasant Visitor Wait Time and Queues Congestions

Visitors now can almost instantly be identified, enrolled into the system, and granted entry authorization into the facility upon arrival at the Lobby reception. The visitor self-registration system achieves this by allowing visitors to do a Quick and Easy self-check-in using their own personal identity credential, such as using barcode scanning of their NRIC card, or through biometric means of authentication.

Call Us for a Free Consultation

We at DrPatrol are a team security professionals whom you can trust and rely on to deliver a security solution that is tailored to your needs. Ensure that your business critical assets and operations are monitored and protected today. Call us at +65 81822236 for a free consultation or demo, where you can benefit from our years of experience in the field of security systems implementation.